Rutba People
Available nowHR, payroll & employee management software
Your team, paid and looked after
HR and payroll fail in the same place: the gap between the record and the pay run. Rutba People closes it — the clock on the wall writes the attendance, attendance and leave feed payroll directly, payslips post to your accounts automatically, and employees check their own balances without a single email. Nothing in that chain is an export, so nothing in it can disagree.
Who it's for
- Growing teams outgrowing spreadsheets
- Businesses running monthly payroll in-house
- Shift employers paying overtime on hours somebody currently types
- Any employer handling leave and attendance
What you get
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
- Timesheets that move draft → submitted → approved → locked, and stay locked once payroll has paid them
- Payroll runs driven by recorded hours rather than typed ones
- Payslips delivered to staff, posted to accounting as they are paid
- Payroll cost split by cost centre, so a department can be asked what it spends
- Grievances and health-and-safety incidents raised by the person they happened to
- Self-service portal — staff answer their own questions
- An org structure editor with a dated head for each unit and department
- A public careers page: each job with its application form, a status page for the candidate, and a link to book the interview
- Payroll reads approved timesheet hours, locks them, and posts each person’s labor to the project, work order or customer it was worked on
- A processed pay run paid with one bank file and settled in one step, and each payslip emailed to its employee after a preview
- Loans and advances recovered by payroll in the agreed instalments
Apps included
What ships with Rutba People
Each is a full application in its own right, sharing the same records as the rest.
The employee master and the org structure around it — records, contracts, departments, teams, matrix reporting, lifecycle events, letters and the asset register.
Inside HR →One person’s own record: leave, attendance, schedule, payslips, expense claims, documents, assets, benefits, training and performance — plus somewhere to raise a grievance or report a safety incident, and a manager’s approval queue that appears only if the org chart says you manage anyone.
Inside Employee Self-Service →Pay runs created, previewed, processed and paid — with deduction rules, salary structures, statutory remittances, and the accrual split by cost centre so a department can be asked what its people cost.
Inside Payroll →The shared wall device: badge or PIN, an offline queue for when the network is not there, and no biometrics and no location tracking by design.
Inside Time Clock →Workforce
Early accessThe operational week that line managers run rather than HR: the rota, absence, attendance, exceptions and timesheets against the hours the clock actually recorded, with an approval state machine payroll locks when it pays them.
Inside Workforce →Capture, timesheets, the rota and absence have shipped — punches, clock devices, badge credentials, adjustments, the derived attendance and timesheet approval; shift patterns, open shifts, swaps and coverage; and absence cases, entitlements and policies. One combined approvals queue and the analytics screen are not built yet.
Requisitions, the candidate pipeline, interviews and offers — and the public careers pages candidates apply through: each job with its form, a status page for the candidate and a link to book the interview.
Inside Recruit →Built through M7. This entry said "specified and scaffolded, with no features yet" until 2026-09-03, which stopped being true some milestones ago and is the reason availability labels get checked against the app rather than remembered.
Talent
Early accessAfter the hire: reviews, goals, 360 feedback and check-ins, plus the course catalog, skills, development plans and succession.
Inside Talent →Everything specified is built: review templates and their stage sequences, cycles and calibration, 360 perspectives, goals that ladder and roll up, check-ins and continuous feedback, and the course catalog, skills, development plans and succession. It is the newest of the seven apps, which is why it still reads early access.
Some of these are not finished, and they are labelled. You are not charged for an app you cannot open — the plans below switch on what ships, and anything marked here arrives on your existing plan when it lands.
Rutba AssistantComing soon
Ask Rutba People about your own records.
Every app in Rutba People has a named agent in Rutba Assistant. Ask one app by name, or ask across People & Payroll. It reads as you, so it sees only what your role already shows you, and every answer lists what it read.
How Rutba Assistant works →The Human Resources agent
Ask button in HR's top bar
The Employee Self-Service agent
Ask button in Employee Self-Service's top bar
The Payroll agent
Ask button in Payroll's top bar
The Time Clock agent
Ask button in Time Clock's top bar
The Workforce agent
Ask button in Workforce's top bar
The Recruit agent
Ask button in Recruit's top bar
The Talent agent
Ask button in Talent's top bar
Better with
Optional, but these light up extra behaviour automatically when you have both.
- Rutba Books
- Rutba Chat
What Rutba People costs
From $3 per employee / month· 4 plans
Every plan includes the shared platform — one login, one invoice, and your organization's records.
Prices shown are indicative starting points while our plans are being finalised, and exclude local taxes. Your final quote is confirmed in writing before anything is charged.
Ready to try Rutba People?
Start on your own, or tell us what you run today and we will show you what moving across looks like.