Solutions / For the owner-manager
Fewer vendors, one bill, and a business that still runs when you are out.
Start with what hurts most, add the rest when it earns its place — one account, one invoice, and nothing that has to be migrated later.
Who this is for: Founders and owner-managers of businesses between roughly five and two hundred people.
What breaks today
The three you will recognise.
Written from what this kind of business actually reports, rather than from a list of features a competitor lacks.
Seven subscriptions and no idea what they total
Each one modest, all of them together the second-largest line after payroll.
Everything depends on one person knowing the workaround
The export, the spreadsheet, the manual step — undocumented, and load-bearing.
Growing means buying more tools, not doing more business
And each new tool needs connecting to the six that are already there.
What changes
Not a promise about your results. A description of the mechanism.
These are things the software does. What they are worth in your business depends on your business, and we would rather say that than quote a percentage nobody can check.
Buy one thing, add to it
Adding a product is a subscription change rather than a project. The account, the users and the data carry over.
One invoice for the software
However many products you run, and however many people use them.
The workaround becomes a record
The spreadsheet in the middle exists because two systems disagree. One set of records removes the reason for it.
The chain, end to end
Each step writes to the same records the next step reads. There is no export between them, which is why there is nothing to reconcile afterwards.
What you would actually buy
The products behind owner-manager
In the order they matter here. Each is sold on its own, and the labels are the real ones.
Worth knowing up front: Rutba Mail is not generally available yet. The label on each card says which stage it is at, and nothing on this page depends on pretending otherwise.
Rutba CRM
Available nowCRM & sales pipeline software
Track leads from first contact to signed quote, keep every conversation attached to the customer it belongs to, and run your support desk off the same contact record your sales team uses.
- Lead capture, scoring, and pipeline stages you define
- Quotes and proposals that convert straight into orders
- Shared customer timeline — calls, emails, and tickets in one thread
Includes: CRM · Helpdesk · Customer Portal · Marketplace
From $18 per user / month
Rutba Books
Available nowAccounting & bookkeeping software
Invoicing, bills, banking and reconciliation on one side; the ledger, tax, budgets and the financial reports on the other — fed automatically by every sale, pay run and stock movement happening elsewhere in the business.
- Two apps on one ledger - the daily bookkeeping surface and the accountant’s workbench, neither hiding anything from the other
- Sales invoices, bills, receipts, supplier payments and credit notes, with per-line tax
- Bank statements read in whatever your bank emits - CAMT.053, MT940, OFX/QFX or CSV - and matched, with reconciliation that must reach zero
Includes: Books · Accounts
From $14 per user / month
Rutba Inventory
Available nowInventory management & warehouse (WMS) software
Stock levels, multi-location transfers, stocktakes, and valuation — the single source of truth every other part of the business reserves and deducts against.
- Live stock across unlimited locations and bins
- Transfers with in-transit visibility
- Scheduled and rolling stocktakes with variance reporting
Includes: Stock · Warehouse Control
From $22 per user / month
Rutba Mail
Early accessBusiness email hosting
Real hosted mailboxes at your own domain — inbound delivery, storage, IMAP, and a web client — where every message can attach itself to the customer or order it concerns.
- Mailboxes at your own domain (@yourcompany.com)
- Web client, plus IMAP for Outlook, Apple Mail, or your phone
- Spam filtering and inbound delivery handled for you
Includes: Webmail · Mail Gateway
From $4 per mailbox / month
Rutba People
Available nowHR, payroll & employee management software
Employee records, the org structure, attendance and leave, a shared time clock, and payroll that runs on all of it — plus a self-service portal so staff answer their own questions instead of asking HR.
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
Includes: HR · Employee Self-Service · Payroll · Time Clock · Workforce · Recruit · Talent
From $8 per employee / month
Does this describe your week?
Tell us what you run today. We will show you what moving across looks like, what it would cost, and where we are the wrong answer.