Solutions / For the HR lead
One employee record, from the first day to the last payslip.
HR that is not an island — the same person on the org chart, the timesheet, the expense claim, the asset register and the pay run, because it is one record rather than five.
Who this is for: HR managers, people leads, and whoever currently owns the spreadsheet that joins the HR system to payroll.
What breaks today
The three you will recognise.
Written from what this kind of business actually reports, rather than from a list of features a competitor lacks.
Your HR system does not know what people did
It holds the contract and the leave balance. The hours came from somewhere else, the expenses from somewhere else again, and joining them up each month is a job nobody has the title for.
Payroll is a handover, and handovers drop things
Whether payroll is a separate module, a separate vendor or an external bureau, the join is a file. A file has a version, and a version can be the wrong one.
Every question from finance is a reconstruction
What did headcount cost by department, what is accrued leave worth, what did we spend on overtime — all answerable, none of them a query.
What changes
Not a promise about your results. A description of the mechanism.
These are things the software does. What they are worth in your business depends on your business, and we would rather say that than quote a percentage nobody can check.
Self-service takes the queue away
Leave, payslips, personal details, documents, benefits and expense claims are the employee’s own screen, and approvals appear for a manager only because the org chart says they manage somebody.
The record follows the person through the business
The same employee is on the job sheet, the purchase approval and the asset register. Onboarding grants access to what the role needs; the last day removes it everywhere at once.
The pay run and the books are one system
Not integrated — the same database. Which is why the cost of people is a report rather than a request.
The chain, end to end
Each step writes to the same records the next step reads. There is no export between them, which is why there is nothing to reconcile afterwards.
What you would actually buy
The products behind HR lead
In the order they matter here. Each is sold on its own, and the labels are the real ones.
Worth knowing up front: Rutba Chat is not generally available yet. The label on each card says which stage it is at, and nothing on this page depends on pretending otherwise.
Rutba People
Available nowHR, payroll & employee management software
Employee records, the org structure, attendance and leave, a shared time clock, and payroll that runs on all of it — plus a self-service portal so staff answer their own questions instead of asking HR.
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
Includes: HR · Employee Self-Service · Payroll · Time Clock · Workforce · Recruit · Talent
From $8 per employee / month
Rutba Books
Available nowAccounting & bookkeeping software
Invoicing, bills, banking and reconciliation on one side; the ledger, tax, budgets and the financial reports on the other — fed automatically by every sale, pay run and stock movement happening elsewhere in the business.
- Two apps on one ledger - the daily bookkeeping surface and the accountant’s workbench, neither hiding anything from the other
- Sales invoices, bills, receipts, supplier payments and credit notes, with per-line tax
- Bank statements read in whatever your bank emits - CAMT.053, MT940, OFX/QFX or CSV - and matched, with reconciliation that must reach zero
Includes: Books · Accounts
From $14 per user / month
Rutba CRM
Available nowCRM & sales pipeline software
Track leads from first contact to signed quote, keep every conversation attached to the customer it belongs to, and run your support desk off the same contact record your sales team uses.
- Lead capture, scoring, and pipeline stages you define
- Quotes and proposals that convert straight into orders
- Shared customer timeline — calls, emails, and tickets in one thread
Includes: CRM · Helpdesk · Customer Portal · Marketplace
From $18 per user / month
Rutba Chat
Early accessTeam chat & business messaging
Channels, direct messages, and threads for the team — plus discussions attached directly to the order, ticket, or customer being discussed.
- Channels, direct messages, and threaded replies
- Discussions attached to orders, tickets, and customers - with deep links both ways
- Searchable history, read state, presence, and mentions with directory autocomplete
From $4 per user / month
Does this describe your week?
Tell us what you run today. We will show you what moving across looks like, what it would cost, and where we are the wrong answer.