Compare / Asset Panda LLC
Rutba vs Asset Panda
The asset-register category leader, priced per asset. If the question is "what do we have and where", they answer it at scale.
Checked 3 September 2026Asset Panda - pricing and product ↗
What Asset Panda is
A configurable asset tracking platform: register, custody, audits, barcode and mobile scanning, and a very flexible schema editor. Sold per asset rather than per user, which suits an estate with far more assets than staff. Not primarily a CMMS - work orders exist but the product is the register.
Who it genuinely suits
- IT departments tracking thousands of laptops and peripherals
- Schools, hospitals and government sites with tight asset audits
- Any organisation whose asset count dwarfs its head count
- Teams that want to configure fields rather than take an opinion
Where they win
What Asset Panda does better than us.
Every comparison page on this site has this section and none of them is empty. If it were, you would be right to discount the rest of the page.
Per-asset pricing suits some estates
A school of eighty staff managing four thousand devices pays for the devices, not the staff. That is the honest right answer for their shape.
Configurability, seriously
Custom fields, custom relations, custom workflows. Where they have an opinion, they let you overrule it.
Mature barcode and mobile capture
The scanning experience for a full audit is what the product is optimised for and it shows.
Where we win
What Rutba does that this does not.
Argued from how the products are built rather than from a feature list, because feature lists are the part of a comparison that goes stale first.
Per-user pricing suits most business estates
A small facilities team looking after a few hundred assets pays per seat, once, and does not pay again if the estate grows. Ours is priced to make that case.
The register is not a silo
HR issues from it, the ledger depreciates from it, maintenance schedules on it (M4). Asset Panda is deep in its own domain and connects to others by export.
The financial twin is a first-class field
Cost, salvage, useful life and depreciation method live on the same row. Asset Panda models them as custom fields and expects the ledger to be somewhere else.
And the one that is not a feature
Asset Panda LLC will not build what you ask for. We will.
That is not a criticism of them — a vendor at their scale has to weigh your request against every other customer it touches, and schedule it behind a roadmap set a year out. Your request is a rounding error in their planning, honestly so. We are small, and the people building the product are the people you talk to: what helps everyone goes into the product at no extra charge, what is specific to you is quoted as the work it is, and when the answer is no you get the reason.
Side by side
The same six questions the hub asks of everyone.
| Question | Rutba | Asset Panda |
|---|---|---|
| Runs the businessCRM, stock, orders, production and the ledger, from one vendor | Included | Not covered |
| Runs the dayMail, files, documents, chat and meetings, included rather than licensed separately | Included | Not covered |
| One set of recordsDo the modules share the records, or integrate copies of them | Included | Not covered |
| Buy it yourselfCan you subscribe and start without a partner or a sales cycle | Included | Included |
| Parts sold separatelyCan you take one piece without committing to the platform | Included | Included |
| Run it yourselfIs there a path to your own hardware | Partly | Not covered |
On price: We do not reproduce Asset Panda LLC’s prices here. A list price is published and fair to quote, and it is stale within a quarter — which would make this page quietly wrong in a way you could not see. Read today’s number from them, and ours is on our pricing page in full, tier by tier.
Moving
What leaving Asset Panda actually involves.
The question that decides this is not whether you should move but whether you can. This is the honest version, including the parts that do not come across.
- 1
Assets and custody export cleanly as CSV.
- 2
Custom fields need mapping; ours are opinionated and yours are yours. Do that mapping deliberately.
- 3
If the estate really is thousands of assets and small headcount, per-user pricing is worse for you - stay.
No customer has done this yet. The steps above describe the mechanism — what exports, what imports, what has to be rebuilt — rather than a migration we have run. When one has been run, this section will say whose it was.
Our actual recommendation
If assets outnumber people by ten to one and the shortlist is "which asset tracker at scale", Asset Panda is the honest answer. Consider us when a business needs one register the whole organisation reads from, not a specialist tracker beside a ledger and an HR system.
If you did move
The products this comparison is about.
With their real availability labels, which apply inside a comparison exactly as they do everywhere else on this site.
Note before you compare: Rutba Facilities is not generally available yet. Any row above that we win on it is a claim about what ships, not about what you can buy today.
Rutba Facilities
Early accessAsset & facilities management software
Every asset the organisation owns — laptops, machines, vehicles, buildings and their spaces — in one register with custody events that never lose the trail, lifecycle with contracts and licences, and the work that keeps them running against the same asset the accountant and the HR officer see.
- One asset register the whole estate reads from
- Custody as insert-only events — who had what and when it was returned
- Sites, buildings and spaces, with assets attached to each
Includes: Assets · Facilities
From $9 per user / month
Rutba People
Available nowHR, payroll & employee management software
Employee records, the org structure, attendance and leave, a shared time clock, and payroll that runs on all of it — plus a self-service portal so staff answer their own questions instead of asking HR.
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
Includes: HR · Employee Self-Service · Payroll · Time Clock · Workforce · Recruit · Talent
From $8 per employee / month
Rutba Books
Available nowAccounting & bookkeeping software
Invoicing, bills, banking and reconciliation on one side; the ledger, tax, budgets and the financial reports on the other — fed automatically by every sale, pay run and stock movement happening elsewhere in the business.
- Two apps on one ledger - the daily bookkeeping surface and the accountant’s workbench, neither hiding anything from the other
- Sales invoices, bills, receipts, supplier payments and credit notes, with per-line tax
- Bank statements read in whatever your bank emits - CAMT.053, MT940, OFX/QFX or CSV - and matched, with reconciliation that must reach zero
Includes: Books · Accounts
From $14 per user / month
Head to head
Asset Panda against the others.
You are comparing Asset Panda to something, and it may well not be us. These are written to the same standard as this page — sourced, dated, and naming where each product wins.
Weighing this against Asset Panda?
Tell us what you run and how you use it. We will be specific about what would improve, what would get worse, and whether the move is worth it at all.