Compare / Head to head
Asset Panda vs UpKeep
An asset tracker against a CMMS. This one is genuinely about buying different products, and the wrong choice is expensive.
Checked 3 September 2026
We are not a neutral party, and you should read this knowing that. Rutba makes software that competes with both products on this page, and there is a section about us at the bottom. Everything above it is written from what each vendor publishes about their own product, dated, with no prices reproduced and nothing said about anyone’s roadmap, finances or customers. If we have described either product incorrectly, tell us and we will correct it and say that we did.
The actual decision
What you are really choosing between.
Whether the problem is "we do not know what we have and where" (Asset Panda) or "we do not know what maintenance is due on it" (UpKeep). Both call themselves asset software; only one is what you need.
Asset Panda
Asset Panda LLC
A configurable asset tracking platform: register, custody, audits, barcode and mobile scanning, and a very flexible schema editor. Sold per asset rather than per user, which suits an estate with far more assets than staff. Not primarily a CMMS - work orders exist but the product is the register.
UpKeep
UpKeep Technologies, Inc.
A cloud CMMS aimed at maintenance teams: work orders, preventive maintenance schedules, asset registers, parts inventory, meters, requests from a portal or QR code, and a mobile app that is the point of the product. Sold per user in tiered plans, with the higher tiers adding predictive maintenance and IoT sensor integration.
Head to head
Where they actually differ.
Only the rows that differ. A comparison table padded with things both products do equally well is a table designed to be long rather than useful.
| Asset Panda | UpKeep | |
|---|---|---|
| What it primarily is | An asset register at scale, with audits and custody. | A CMMS with an asset register attached. |
| How it is priced | Per asset - suits estates with far more assets than staff. | Per user - suits estates with more staff than assets. |
| Work orders | Available and basic. | The point of the product. |
| Preventive maintenance | Not really. | Time-based and meter-based, mature. |
| Configurability | Very high - custom fields, relations, workflows. | Opinionated by design. |
Which to pick
Real reasons on both sides.
A matchup where one option never wins is not a comparison, and every reader can tell.
Choose Asset Panda if…
- Assets outnumber people by ten to one (schools, hospitals, IT fleets)
- The problem statement is audit and inventory, not maintenance
- You need a schema you can shape rather than a product with opinions
- Per-asset pricing is honestly cheaper than per-user at your ratio
Choose UpKeep if…
- The problem is maintenance getting done, not asset accountability
- Technicians on phones are the primary users
- Requests from occupants are a live use case
- The team is small and the estate is not huge
And now the part where we talk about ourselves
Where Rutba fits, on the same axes.
Constrained to what the comparison above actually examined. If neither product was measured on something, we do not get to win it here.
One register, priced per user
If assets outnumber people by ten to one, Asset Panda is honestly cheaper and we would say so. In the ordinary business case - a few hundred assets, a small team - per-user is cheaper and does not punish estate growth.
It does both, and neither alone
Asset Panda is the register, UpKeep is the maintenance. Rutba Facilities is one register with maintenance built against it (M4). If both are on the shortlist, one Rutba answers both questions without integration.
If you looked at us
The products this comparison touches.
With their real availability labels, which apply inside a comparison exactly as they do everywhere else.
Before you compare: Rutba Facilities is not generally available yet. Anything we claim above that rests on it is a statement about what ships, not about what you can buy today.
Rutba Facilities
Early accessAsset & facilities management software
Every asset the organisation owns — laptops, machines, vehicles, buildings and their spaces — in one register with custody events that never lose the trail, lifecycle with contracts and licences, and the work that keeps them running against the same asset the accountant and the HR officer see.
- One asset register the whole estate reads from
- Custody as insert-only events — who had what and when it was returned
- Sites, buildings and spaces, with assets attached to each
Includes: Assets · Facilities
From $9 per user / month
Rutba People
Available nowHR, payroll & employee management software
Employee records, the org structure, attendance and leave, a shared time clock, and payroll that runs on all of it — plus a self-service portal so staff answer their own questions instead of asking HR.
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
Includes: HR · Employee Self-Service · Payroll · Time Clock · Workforce · Recruit · Talent
From $8 per employee / month
Keep comparing
Both of these against us, and against the rest.
Written to the same standard: sourced to what each vendor publishes, dated, and naming where each one wins.
The pillar
Rutba vs Asset Panda
The asset-register category leader, priced per asset. If the question is "what do we have and where", they answer it at scale.
The pillar
Rutba vs UpKeep
The mobile-first CMMS everyone in this category is measured against - what a maintenance technician actually opens on their phone.
Other head-to-heads featuring Asset Panda or UpKeep
Head to head
UpKeep vs MaintainX
The two mobile-first CMMS leaders. Both do the same job; the decision is what you want the technician to see when they open the app.
Head to head
UpKeep vs Fiix
Mobile-first CMMS against the deep plant CMMS. Different products for different buyers, even where the shortlists collide.
Weighing these two?
Tell us which way you are leaning and why. We will tell you honestly whether we belong on the shortlist at all — there are comparisons on this site where the answer is no.