Compare / PandaDoc, Inc.
Rutba vs PandaDoc
Not really a signature product. A proposal and quoting product where signing is the last step — which makes it a competitor to a different part of Rutba than the obvious one.
Checked 2 September 2026PandaDoc — product pages ↗
What PandaDoc is
Document automation for sales: a content library, templates, pricing tables and quoting, approval workflows, engagement analytics showing what a recipient opened and for how long, and electronic signature to close it. Integrated with the major CRMs and sold per user.
Who it genuinely suits
- Sales teams whose bottleneck is producing the proposal, not signing it
- Anyone who wants to see whether a prospect read the page before the call
- Businesses running a CRM elsewhere that need quoting on top of it
- Teams standardising proposals across several sellers
Where they win
What PandaDoc does better than us.
Every comparison page on this site has this section and none of them is empty. If it were, you would be right to discount the rest of the page.
Proposal creation is a product and we do not have it
Content library, reusable blocks, pricing tables that calculate, approval routing before a document goes out. Rutba quotes come from the CRM and are a different, narrower thing. If the pain is building the document, this is the answer.
Engagement analytics
Which pages a recipient looked at and for how long, before they respond. We record dwell as evidence inside the ceremony rather than as a sales signal, and we do not surface it as pipeline intelligence.
CRM integrations that already exist
HubSpot, Salesforce and Pipedrive are supported and maintained. Our equivalent advantage only applies if the CRM is ours.
Buyable today, by anyone
Self-serve from any tier. Ours requires an existing Rutba licence for now.
Where we win
What Rutba does that this does not.
Argued from how the products are built rather than from a feature list, because feature lists are the part of a comparison that goes stale first.
The evidence, when the document is a contract rather than a pitch
A proposal that gets signed becomes an agreement, and at that moment the question changes from "did they read it" to "can I prove what they agreed to". Hash-pinned documents, a hash-chained ledger, a sealed manifest, two independent timestamps and free public verification are answers to the second question. Engagement analytics are not.
Quoting that comes from the record, not from a library
For a Rutba customer the quote is generated by CRM from real products, prices and discounts, is signed in place, and the acceptance lands back on the opportunity. PandaDoc has to be told what the prices are.
Per envelope, and signers never pay
A per-seat proposal tool prices every seller. Sign prices the envelope that went out.
The record survives cancellation
Completed agreements and their evidence stay yours and stay verifiable permanently. A proposal platform that holds your executed contracts is a subscription you cannot safely stop.
And the one that is not a feature
PandaDoc, Inc. will not build what you ask for. We will.
That is not a criticism of them — a vendor at their scale has to weigh your request against every other customer it touches, and schedule it behind a roadmap set a year out. Your request is a rounding error in their planning, honestly so. We are small, and the people building the product are the people you talk to: what helps everyone goes into the product at no extra charge, what is specific to you is quoted as the work it is, and when the answer is no you get the reason.
Side by side
The same six questions the hub asks of everyone.
| Question | Rutba | PandaDoc |
|---|---|---|
| Runs the businessCRM, stock, orders, production and the ledger, from one vendor | Included | Not covered |
| Runs the dayMail, files, documents, chat and meetings, included rather than licensed separately | Included | Not covered |
| One set of recordsDo the modules share the records, or integrate copies of them | Included | Not covered |
| Buy it yourselfCan you subscribe and start without a partner or a sales cycle | Included | Included |
| Parts sold separatelyCan you take one piece without committing to the platform | Included | Included |
| Run it yourselfIs there a path to your own hardware | Partly | Not covered |
On price: We do not reproduce PandaDoc, Inc.’s prices here. A list price is published and fair to quote, and it is stale within a quarter — which would make this page quietly wrong in a way you could not see. Read today’s number from them, and ours is on our pricing page in full, tier by tier.
Moving
What leaving PandaDoc actually involves.
The question that decides this is not whether you should move but whether you can. This is the honest version, including the parts that do not come across.
- 1
This is rarely a swap. The usual honest answer is that PandaDoc replaces your proposal process and Sign replaces your signature step, and only one of those is your actual problem.
- 2
If proposals are the problem, Sign does not solve it — say so before comparing evidence models.
- 3
Rutba CRM plus Sign covers quote-to-signature for Rutba customers; it does not cover proposal design.
No customer has done this yet. The steps above describe the mechanism — what exports, what imports, what has to be rebuilt — rather than a migration we have run. When one has been run, this section will say whose it was.
Our actual recommendation
If the hard part is producing a good proposal, buy PandaDoc and do not think about us for it. If the hard part is that the signed result has to hold up, or if your quotes already come out of Rutba, the comparison is worth having.
If you did move
The products this comparison is about.
With their real availability labels, which apply inside a comparison exactly as they do everywhere else on this site.
Note before you compare: Rutba Sign is not generally available yet. Any row above that we win on it is a claim about what ships, not about what you can buy today.
Rutba Sign
Coming soonElectronic signature software
Send agreements for signature by link, to people who need no account — and get back a sealed, hash-chained record of who was invited, how they proved who they were, what they saw, and what they agreed to.
- Signing by link — your counterparty needs no Rutba account
- An append-only, hash-chained record of the whole ceremony
- Identity evidence you choose per signer: email, phone code, access code, location
Includes: Sign · Signing engine · Verify
From $0.75 per envelope
Rutba CRM
Available nowCRM & sales pipeline software
Track leads from first contact to signed quote, keep every conversation attached to the customer it belongs to, and run your support desk off the same contact record your sales team uses.
- Lead capture, scoring, and pipeline stages you define
- Quotes and proposals that convert straight into orders
- Shared customer timeline — calls, emails, and tickets in one thread
Includes: CRM · Helpdesk · Customer Portal · Marketplace
From $18 per user / month
Head to head
PandaDoc against the others.
You are comparing PandaDoc to something, and it may well not be us. These are written to the same standard as this page — sourced, dated, and naming where each product wins.
Weighing this against PandaDoc?
Tell us what you run and how you use it. We will be specific about what would improve, what would get worse, and whether the move is worth it at all.